Career Opportunities:
Administrator
Abdulla Al
Rostamani Properties LLC –
United Arab
Emirates
Provide administrative support in respect of all planning applications
Ensure
departmental policies and procedures are adhered to and support the department
in achieving business objectives
Ensuring
work is carried out in conformance to company procedures
Coordination
with other departments to facilitate good working relationships
Prepare
minutes of meetings.
Following up
with suppliers to ensure quotations are received in a timely manner
Ensure that
all PO's are issued for all approved work
Match
invoices with PO's and goods received notes
Provide all
documentation related to projects to the Document Controller to be uploaded in
the DMS
Assist in
administering all paperwork required to ensure compliance with regulations
Ensure all
paperwork is submitted to authorities within required notice periods
Filing,
scanning, photocopying and general document preparation
Transcription
of recorded notes
Diary
management
Maintaining
schedules of core information, and checking that the information is kept
regularly updated.
Coordinates
within the company, therefore understanding the approvals process and DOA
Reviews.
Supervise
and coordinate activities of staff including ensuring leave coordination
Devising and
maintaining office systems to deal efficiently with paper flow
Ensuring via
the creation, modification and /or authoring where necessary of SOPs, the
efficient management of processes within the organization.
Organizing
and storing paperwork, documents and computer-based information including DMS.
High school
completion as a minimum, ideally with a bachelors in business administration or
similar.
10 years
Admin experience with 3 years+ in a senior role.
Strong
administration and organizational skills
Good
telephone manner and communications skills
Excellent
computer literacy with knowledge of the Microsoft office suite (Word, Excel,
Outlook and Access)
Working
knowledge with SAP
Previous
experience of purchasing processes would be beneficial
Experience
of working within a construction environment would be an advantage
Expert level
written and spoken English is essential, Arabic an advantage.
Confidence
and ability to remain calm when working under pressure.
Ability to
work in a fast paced environment, sometimes under pressure, whilst remaining
flexible, proactive, resourceful and efficient.
High level
of professionalism and confidentiality is crucial.
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